TradedocTenancy written statement
A blank assured tenancy written statement you can print and fill by hand. Or the faster option — fill the mandatory information on your phone, tenant signs from their inbox, both copies in the vault before move-in. Tracks the Renters' Rights Act 2025 mandatory written tenancy information (effective 1 May 2026).
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What it is
Every assured tenancy granted on or after 1 May 2026 must be accompanied by a written statement of the mandatory information about the tenancy, supplied to the tenant before signature. The Information Sheet is not used for new tenancies — instead, the written statement carries the prescribed terms. It covers parties, property, rent, deposit, term/period, and the tenant's key statutory rights and obligations under the Renters' Rights Act regime.
UK legal requirement
Renters' Rights Act 2025, mandatory written information for new assured tenancies on or after 1 May 2026. Failure to supply means the tenancy does not validly start under the new regime until the information is provided; possession proceedings are obstructed for non-compliance. Letting agents must supply where they grant the tenancy on the landlord's behalf.
Compliance status
This template tracks Renters' Rights Act 2025 — Information Sheet duty (by 31 May 2026) and mandatory written tenancy information (from 1 May 2026). Our compliance radar crawls the publishing bodies every six hours — see the standards we build to today or the radar of what's coming next.
Engineer remains responsible for verifying compliance with the version applicable to their work. TradeDoc is a tool, not a regulator.
Who needs it
- ·Landlords granting any assured tenancy in England on or after 1 May 2026
- ·Letting agents drafting tenancy agreements on a landlord's behalf
- ·Build-to-rent operators creating new tenancy agreements at handover
- ·Live-in landlords transitioning from licence to assured tenancy on or after 1 May
What goes on it
Every mandatory field, in the order the inspector or auditor will check them.
Parties to the tenancy
Full legal name and service address of the landlord (or each landlord on a joint title), full names of every tenant. Service address must be in England, Wales or Scotland for the tenant to validly serve notices on the landlord.
Property let
Full property address, any common parts included, any storage or parking included, any furnishings supplied (cross-reference inventory).
Rent and payment
Monthly rent in figures and words, the day of the month rent falls due, whether rent is payable in advance, the bank or method of payment, the consequences of late payment.
Deposit
Deposit amount (capped at five weeks' rent for tenancies under £50,000 annual rent, six weeks above), the protection scheme, the protection reference number, confirmation that the prescribed information has been served separately.
Term and period
The tenancy is monthly periodic from the start date (assured tenancies under the new regime cannot be granted as fixed-term). Notice period from tenant: two months. Notice period from landlord: a Section 8 ground only — Section 21 is abolished.
Statutory rights of the tenant
Right to request a pet (landlord must respond in writing within 28 days), right to challenge rent increases at the First-Tier Tribunal, right to a written explanation of any rent increase, right to refer to the Private Rented Sector Ombudsman after the landlord's complaint procedure is exhausted.
Repairing obligations
Landlord's repairing obligations under the Landlord and Tenant Act 1985 s.11 (structure, exterior, services). Awaab's Law hazard-response timescales (where in force from the October 2026 PRS phase). Gas and electrical safety duties (CP12 every 12 months, EICR every 5 years).
Signatures
Landlord (or agent on behalf of landlord), tenant(s) — every tenant on the agreement signs individually. Date of signature. Two copies retained — one for landlord/agent, one for tenant.
Common mistakes on a hand-filled one
The small things that get picked up on audit, insurance review, or when the next engineer reads it.
- ✗Trying to grant a fixed-term assured tenancy after 1 May 2026 — fixed-term assureds were abolished by the Act, every new assured is monthly periodic from grant
- ✗Setting a deposit above five weeks' rent on a tenancy under £50,000 annual rent — the excess is recoverable as an unlawful deposit and triggers prescribed-information penalties
- ✗Including a Section 21 'no-fault' notice clause — Section 21 is abolished, the clause is unenforceable from 1 May 2026
- ✗Forgetting to set out the tenant's right to request a pet — silence does not displace the statutory right, but a clear procedure reduces disputes
- ✗Setting a fixed rent-review schedule that bypasses the new tribunal route — rent increases must be by Section 13 statutory notice, no more often than annually, and challengeable
- ✗Using a pre-1 May standard agreement with the fixed-term lines simply struck through — get the prescribed mandatory information right and the rest can be standard wording
- ✗Not serving the deposit prescribed information within 30 days of receipt — independent duty, separate from the written statement, also penalised
The faster option
Fill one on your phone in 2 minutes
Pick the template. Answer the fields. Customer signs from their inbox. PDF saved in the vault with a unique number. Free forever on your first 100 docs a month. Pro £15/month adds custom branding and one-tap customer email. No card at sign-up.
Frequently asked questions
When do new tenancies have to use this format?+
Any assured tenancy granted on or after 1 May 2026. The Information Sheet route is for existing tenancies that started before that date. New tenancies need the full mandatory written information supplied before signature.
Can I still grant a fixed-term assured tenancy?+
No. The Renters' Rights Act 2025 abolished fixed-term assured tenancies for new grants. Every new assured tenancy is monthly periodic from the start. The tenant gives two months' notice; the landlord must use a Section 8 ground.
What's the maximum deposit I can charge?+
Five weeks' rent for tenancies under £50,000 annual rent, six weeks' rent for tenancies of £50,000 or more. The deposit must be protected in an authorised scheme within 30 days of receipt and the prescribed information served. The cap is unchanged from the Tenant Fees Act 2019.
Do I have to allow the tenant to keep a pet?+
The tenant has a statutory right to request to keep a pet. The landlord must respond in writing within 28 days and may only refuse on reasonable grounds — the agreement should set out the procedure but cannot ban pets outright. The landlord may require pet damage insurance or a higher deposit within the cap.
How is rent increased under the new regime?+
By Section 13 statutory notice, served at least one month before the increase takes effect, no more often than once every 12 months. The tenant has the right to challenge the proposed increase at the First-Tier Tribunal, which decides the open-market rent. Contractual rent-review clauses outside Section 13 are unenforceable.
What happens if I forget to supply the written information?+
The tenancy does not validly start under the new regime until the information is supplied. Possession proceedings are obstructed for non-compliance. The tenant can also raise non-compliance as a defence to any Section 8 claim. Practical fix: serve a remediation pack with the missing information before any enforcement step.