TradedocEICR template
A blank Electrical Installation Condition Report you can print and fill in long-hand. Or the faster option: build it on your phone while you pack up, customer signs from their inbox before you're off the drive. Tracks BS 7671 Amendment 4:2026 (the Orange Book) and the Electrical Safety Standards in PRS Regulations 2020.
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What it is
An Electrical Installation Condition Report (EICR) is the periodic inspection document a qualified electrician issues after testing the fixed wiring of a property. It classifies observed defects C1 (danger present), C2 (potentially dangerous), C3 (improvement recommended), or FI (further investigation required). The overall installation is then declared either satisfactory or unsatisfactory for continued service.
UK legal requirement
For rented property in England, mandatory under the Electrical Safety Standards in the Private Rented Sector (England) Regulations 2020 — landlord must have a satisfactory EICR every 5 years. Inspection and testing carried out to BS 7671:2018 Amendment 4:2026 (the 'Orange Book', published 15 April 2026). The previous edition (A2:2022 + A3:2024) remains valid alongside A4 until 15 October 2026, after which only A4 is in force. Scotland: Housing (Scotland) Act 2014. Wales: Renting Homes (Wales) Act 2016.
Compliance status
This template tracks BS 7671 Amendment 4:2026 (the 'Orange Book'); Electrical Safety Standards in PRS (England) Regulations 2020. Our compliance radar crawls the publishing bodies every six hours — see the standards we build to today or the radar of what's coming next.
Engineer remains responsible for verifying compliance with the version applicable to their work. TradeDoc is a tool, not a regulator.
Who needs it
- ·Landlords with tenanted property in England, Scotland, Wales (every 5 years)
- ·Buyers during conveyancing on older or suspect installations
- ·Commercial clients for insurance, licensing, or planned maintenance
- ·Electricians inspecting after insurance claims, fire damage, or flood
What goes on it
Every mandatory field, in the order the inspector or auditor will check them.
Details of the client + installation
Person ordering the report, installation address, occupier, purpose of report, installation type and use, estimated age, evidence of alterations, date of last inspection.
Extent and limitations
The exact scope of the inspection agreed with the client. Any areas not inspected (locked rooms, live boards without isolation, inaccessible equipment) must be listed here.
Summary of the condition of the installation
General condition description, estimated installation age, whether the installation is satisfactory or unsatisfactory for continued service. Overall assessment drives the whole document.
Observations + classification codes
Every defect recorded with its location, a clear description, and a classification code: C1 (Danger present, immediate action), C2 (Potentially dangerous, urgent remedial action), C3 (Improvement recommended), FI (Further investigation required).
Schedule of inspections
Structured tick-list of visual inspection items against the relevant BS 7671 chapters: protection against electric shock, protection against thermal effects, cable installation, switchgear, accessories.
Schedule of test results
Continuity of protective conductors (R1+R2), insulation resistance (MΩ at 500V DC), earth fault loop impedance (Zs), prospective fault current (PFC), RCD test results (trip times and currents), polarity check.
Inspector declaration + next inspection date
Full name, position, qualification (City & Guilds 2391/2395/2394, or equivalent), signature, date, and the recommended next inspection interval (usually 5 years for domestic rented, up to 10 years for owner-occupied).
Common mistakes on a hand-filled one
The small things that get picked up on audit, insurance review, or when the next engineer reads it.
- ✗Using C3 for something that is actually a C2 — if it could reasonably lead to danger under fault conditions, it is a C2
- ✗No PFC (prospective fault current) reading on the schedule of test results — must be recorded at origin
- ✗Leaving the 'extent and limitations' section blank — inspectors pick this up every single time on QC review
- ✗Forgetting that missing RCD protection on socket circuits serving outdoor equipment is a C2, not a C3
- ✗No schedule of test results attached — the report is technically incomplete without it
- ✗Classifying the installation 'satisfactory' when there is an outstanding C2 — a C2 means unsatisfactory, every time
The faster option
Fill one on your phone in 2 minutes
Pick the template. Answer the fields. Customer signs from their inbox. PDF saved in the vault with a unique number. Free forever on your first 100 docs a month. Pro £15/month adds custom branding and one-tap customer email. No card at sign-up.
Frequently asked questions
How long does an EICR last?+
For rented property in England: maximum 5 years between inspections under the 2020 Regulations. Owner-occupied homes: Electrical Safety First recommends 10 years, but shorter if the installation is old or heavily used. Commercial properties: typically 5 years but can be shorter based on use. The actual date is set by the inspector in the 'next inspection recommended' field and must be on the report.
What makes an EICR unsatisfactory?+
Any C1 or C2 observation makes the report unsatisfactory. C1 means danger is present and immediate action is required. C2 means potentially dangerous and urgent remedial action is required. C3 (improvement recommended) and FI (further investigation) on their own do not make an installation unsatisfactory, but a run of C3s often points to an installation at end of life.
Do I need an EICR to sell my house?+
Not legally required for a sale, but many buyers and their mortgage providers now ask for one on any property over 25 years old or with no evidence of recent testing. Some lenders specifically require one before release of funds. The cost of a retest after purchase is routinely a fraction of what ends up negotiated off the sale price.
What is the difference between an EICR and a PIR?+
PIR (Periodic Inspection Report) was the predecessor to the EICR and uses the older BS 7671 wording. The EICR replaced the PIR in 2011 and follows BS 7671:2008 onwards — now Amendment 4:2026 (the 'Orange Book'). A4 was published on 15 April 2026 and runs alongside the previous A2:2022+A3:2024 edition until 15 October 2026, after which only A4 is in force. Any new periodic inspection issued today should be an EICR to A4 — PIR format is no longer current.
Who can legally issue an EICR?+
A 'competent person' under BS 7671. In practice, that means a qualified electrician holding at minimum City & Guilds 2391 (inspection and testing), 2394/2395, or an equivalent BPEC qualification, with calibrated test equipment (MFT within calibration). Most work is done by NICEIC-, NAPIT-, Elecsa- or Stroma-registered contractors.
Can I issue an EICR on a brand-new installation?+
No. A brand-new installation is certified with an Electrical Installation Certificate (EIC), not an EICR. EICRs are for periodic inspection of existing installations. For new circuits added to an existing installation, a Minor Electrical Installation Works Certificate (MEIWC) is used.